Compliant weekly vehicle hire agreements. Signed on glass in under 3 minutes.
Generate bulletproof private-hire rental contracts, execute legally binding e-signatures on mobile, assign substitute vehicles without re-contracting, and ringfence driver deposits with real-time audit logs.
Section 18 Compliant
London & Council PCO
Court-admissible audit
Standard PCO Vehicle Hire Contract
REF: AGR-2025-084 • ACTIVE ROLLOVER
Front L
Side L
Rear
34,291 mi
2.4 mins
Avg. sign-to-key handover duration
100%
UK Consumer Credit Act exempt structures
£4.2M+
Driver deposit escrow managed
0 Disputes
Lost in small claims with photo timestamp audit
Accident or VOR mechanical breakdown? Swap the vehicle in 20 seconds.
In standard rental software, giving an upset driver a replacement car means voiding the existing agreement, recalculating initial deposit allocations, and manually submitting new paperwork to the local council.
Rentfleet’s dynamic Substitution Addon appends directly to the active agreement. Rent collection remains seamless, the MID insurance updates automatically, and the driver stays on the road earning revenue.
Continuous Direct Debit mandates
Payment schedule uninterrupted while car registration changes.
Immediate Motor Insurance Database (MID) update
Sync with your fleet broker API to keep both vehicles insured without manual phone calls.
One-tap SMS driver consent
Driver confirms the new registration and condition report from their smartphone.
Kia Niro EV 64kWh
Inbound Odo: 51,902 mi
Condition: Rear bumper respray
Lease Paused on Asset
MG5 EV Long Range
Outbound Odo: 12,410 mi
PCO Inspection: Passed Clean
Agreement Rider Attached
Everything required to safeguard your fleet and rental income.
Generic contract software doesn’t understand PHV licensing, London Congestion Charge enforcement, or weekly vehicle rollover habits. Rentfleet was constructed specifically for private hire.
UK PCO Contract Templates
Pre-vetted clauses addressing Uber/Bolt ride-hailing usage, private plying for hire restrictions, mileage ceilings, and statutory hirer liability transfer.
Walkaround & Photo Sign-off
Depot teams snap 360° vehicle bodywork condition, alloy scrapes, and dashboard lights on tablet. Photos are locked with cryptographic GPS & time anchors.
Custom Hire Configurations
Run weekly rolling PCO rentals, 28-day corporate leases, or structured Rent-to-Buy (hire purchase) contracts with automated amortization schedules.
Bond Ringfencing & Settlement
Hold £500 to £1,000 security deposits securely. Upon return, automatically deduct unpaid PCN penalties, excess mileage, or smart bodyshop repair costs with itemized breakdown.
Instant Telematics Pairing
Contracts bind directly with onboard Geotab, Webfleet, or Samsara OBD trackers. Live mileage feeds into weekly excess charges automatically.
Immutable Dispute Defense
Complete cryptographically sealed audit bundle of contract signatures, SMS notifications, vehicle handover photos, and payment attempts exportable in 1-click for council tribunals or small claims court.
From walk-in to driven away in 5 steps.
Eliminate lost paper files, uncollected deposit card slips, and illegible signatures.
Select Driver & Car
Rentfleet verifies DVLA driving licence points, TfL PHV validity, and insurance status before drafting.
Walkaround Photos
Driver and depot marshal inspect tires, glass, body panels and fuel/battery on tablet.
Sign on Glass
Legally binding eIDAS sign-off. Terms and excess liability agreed with full SMS copy sent instantly.
Lock Escrow & DD
Pre-authorize security bond and schedule automated weekly Monday 6:00 AM rental rent runs.
Hand Over Keys
Asset status switches to ‘ON HIRE’ in your fleet dashboard. Insurance cert auto-dispatched to driver app.
Harpreet Sandhu
Managing Director • Sandhu Fleet Group (220 PCO Vehicles)
“Before Rentfleet, we kept physical folders of paper rental contracts for 200+ drivers. Whenever an Uber driver contested vehicle damage or a council bus-lane ticket, we lost weeks chasing paper copies. Now everything is signed on tablet at our Heathrow depot, with GPS-stamped photo inspections. It’s saved us over £45,000 in disputed vehicle damage this year alone.”
4 mins
Checkout from 25 mins
100%
PCN transfer success
£0
Paper printing costs
Tailor agreements to your commercial model.
Configure flexible parameters for every vehicle class: hybrid saloons, executive EVs, or wheelchair-accessible black cabs. Rentfleet enforces these rules across your team.
Set 800 mi, 1,000 mi, or unlimited terms with auto-calculated 10p/mile or 15p/mile excess penalities.
Offer drivers a £25/week waiver addon to reduce insurance liability from £1,500 down to £250.
Frequently asked questions by fleet operators.
Are Rentfleet e-signatures legally binding in UK small claims court?
check_circleYes. Rentfleet digital contracts comply strictly with the UK Electronic Communications Act 2000 and UK eIDAS regulations. Every signed contract includes an SHA-256 encrypted audit trail featuring GPS coordinates, IP address, device telemetry, and SMS two-factor verification.
How does this help transfer London PCNs & Speeding Tickets?
check_circleOur contracts include statutory Section 172 Road Traffic Act 1988 representations. When a penalty charge notice arrives from TfL or local London councils, you can generate the signed hire agreement bundle in one click to transfer liability directly to the driver’s name without penalty escalation.
Can we upload our own custom rental clauses and insurance excess rates?
check_circleAbsolutely. You can adopt our pre-vetted solicitor templates or copy-paste your existing company hire agreements. You can also specify bespoke security deposit amounts, valet cleaning penalties, and tyre wear policies per vehicle model.
Does Rentfleet work offline in underground depot parking bays?
check_circleYes. The tablet inspection app caches walkaround photos and contract signatures locally. As soon as the marshal’s iPad or Android tablet reconnects to depot Wi-Fi or cellular 4G/5G, the entire digital record syncs into the cloud automatically.
Stop losing thousands to lost paper contracts and disputed damage.
Equip your depot managers with rapid digital checkouts, continuous weekly rent collection, and instant vehicle swap riders today.