Run every vehicle, driver and weekly rental from one connected platform.
Rentfleet powers UK taxi, PCO and private-hire rental companies. Unify vehicle inventory, driver licensing, automated weekly rent runs, and council compliance without spreadsheets or WhatsApp chaos.
Engineered for fleets from 15 to 1,500+ vehicles across London, Midlands & North.
Live Yard Dispatch & Fleet Allocation
Weekly Rent Run Velocity
Engineered around how UK vehicle hire businesses run.
Configured specifically for UK municipal licensing authorities, hire & reward insurance policies, and recurring weekly billing schedules.
Depot walkarounds, condition logs and digital agreements in 3 minutes.
Give yard managers an effortless mobile workflow to capture check-in photos, verify DVLA check codes on the spot, and execute rental agreements without paperwork.
UK Regulatory Workflows
Deep alignment with TfL private-hire vehicle standards, council taxi licensing, road tax, and automated MOT checks.
Multi-Branch Ready
Centralised vehicle allocation across yards in London, Manchester, Birmingham and regional holding depots.
Secure Vault
Encrypted cloud storage for driver paper badges, photocard licences, V5C logbooks, and hire & reward insurance policies.
Weekly Recurring Cycles
Full support for standard Thursday/Monday driver rent runs, rolling automated Direct Debits, and bond ledgers.
Role-Based Access
Distinct permissions for depot managers, fleet mechanics, hire desk staff, and financial controllers.
Fleet operations should not depend on spreadsheets and WhatsApp.
Manual tracking causes missed MOT dates, uncollected rental balances, and compliance fines that ground your most profitable vehicles.
Hours spent reconciling bank statements every Thursday to track down missing driver payments.
Driver licences and DVLA check codes scattered across phone chats, losing track of 3-year PCO renewals.
Discovering expired plating only when a council compliance officer stops the vehicle on the road.
Vehicles sit off the road for days waiting for mechanic paperwork or agreement signatures.
Direct Debit & tokenised card collection deducts weekly hire fees automatically on scheduled days.
Instant API lookups verify penalty points, endorsements, and licence validity every 30, 14, and 7 days.
Continuous sync with DVLA and TfL registers ensures vehicles stay legally earning with zero inspection lapses.
Yard-tablet digital condition inspections with time-stamped damage photos and deposit bond lock.
Everything required to keep your fleet earning.
Modular tools engineered specifically for UK private hire operations, PCO rentals and Hackney fleets.
Unified Fleet Control & VOR Tracking
Monitor real-time availability, mileage, depot assignment, MOT test expiry schedules, and roadworthiness from a single live dashboard. Cut vehicle downtime with automated service intervals.
Driver CRM & PCO Vetting
Maintain driver dossiers, verify DVLA check codes, track penalty points, and log communications in one secure place.
Rental Agreements & E-Sign
Generate compliant private-hire hire contracts, execute e-signatures on mobile, assign substitute vehicles, and lock security deposits.
Payments & Arrears Recovery
Automate weekly rent debit runs, track missed payments, structure repayment plans, and reconcile bank deposits automatically.
Compliance Engine
Automated alerts for TfL plate renewal, council taxi inspection dates, road tax, and fleet insurance policy schedules.
Maintenance & Workshop
Schedule routine hybrid/EV servicing, log parts & labour costs, and track vehicle off-road (VOR) downtime to the hour.
Damage & PCNs
Mobile inspection photos for check-in/out, repair estimate tracking, and one-click transfer of bus lane PCN liability.
Fleet Profitability
Vehicle-level P&L reporting, driver lifetime value, weekly yield per vehicle, and depot performance benchmarks.
Weekly rental management without the weekly admin.
Create recurring rental schedules, record deposits, track payments, manage missed rent, and maintain a complete account history for every driver.
Know what is expiring before it becomes a problem.
Rentfleet checks DVLA status, MOT validity and council licensing automatically. Proactive notifications before documents lapse.
| Document / Licence Type | Subject / Entity | Issuing Body | Expiry / Check Date | Compliance Status | Action |
|---|---|---|---|---|---|
|
description
PHV Vehicle Licence Plate
|
Toyota Prius (LD72 WXP) | Transport for London (TfL) | 18 Oct 2026 | VALID | |
|
build_circle
Class 4 MOT Test Certificate
|
Kia Niro EV (OE23 GKV) | DVSA / Test Centre | Expiring in 9 days | EXPIRING SOON | |
|
security
Hire & Reward Fleet Cover
|
Fleet Policy #FL-992 | Tradex Insurance | 31 Dec 2025 | ACTIVE | |
|
badge
PCO Driver Paper Badge
|
Driver: Tariq Mahmood | Transport for London | Action Required | GROUNDED | |
|
feed
V5C Registration Logbook
|
Skoda Octavia (BV21 XRT) | DVLA Swansea | Permanent Record | VERIFIED |
From driver application to vehicle return.
Every stage of driver onboarding and rental progression is tracked automatically, keeping compliance rock solid.
Application & Vetting
Online form submission, automated DVLA licence check code lookup, and PCO badge verification.
Deposit & Agreement
Digital signing of hire agreement, £500 security deposit locking, and Direct Debit setup.
Handover & Rent
Condition walkaround photos on yard tablet, mileage logging, and key handover activation.
Return & Bond Release
Check-out comparison inspection, PCN escrow clearance period, and automated bond refund.
Keep more vehicles earning and fewer vehicles waiting.
Make purchasing and financing decisions backed by real vehicle yields.
Stop guessing which vehicles make you money. Rentfleet tracks initial acquisition, depreciation, weekly rental income, workshop maintenance, and repair downtime down to each individual registration.
Plugged into the UK transport and financial infrastructure.
Rentfleet connects directly with your banking rails, payment tokenisation, GPS telematics, and accounting ledgers.
Trusted by UK fleet operators running 50 to 450+ vehicles.
“Before Rentfleet, we lost thousands on missed weekly rent and had three cars grounded by TfL for overdue inspections. Now, our 120 PCO hybrids run at 98% utilisation and our Thursday payment admin takes 20 minutes instead of two days.”
“The automated DVLA check code sync alone saved our business. We know instantly if a driver picks up six points or has an endorsement, protecting our commercial fleet insurance policy.”
“Handling PCN transfers was our biggest headache. Rentfleet matches the date, time and registration with the active rental agreement in two clicks so we can immediately nominate liability.”
Ready to bring your fleet operations into one place?
Schedule a custom walkthrough tailored to your vehicle count, depot locations, and council regulations. Get your fleet migrated and live in days.