Total Document Automation.
Zero Grounded Vehicles.
Zero Council Fines.
Automate DVLA check code sync, TfL private-hire vehicle licences, council taxi plates, Hire & Reward insurance certificates, and MOT expiries across your entire fleet in real-time.
| Vehicle / Reg Tag | Asset Model | Licensing Authority | DVLA & DVSA Status | Interlock State | Action |
|---|---|---|---|---|---|
| LD72 WXP | Toyota Prius 1.8 VVTi Business Plus | London PHV #28491 Transport for London | check_circle TfL PHV Valid • Exp Sep 2026 | Cleared for Hire | |
| OE23 GKV | Kia Niro EV 64kWh ‘4’ | London PHV #31089 Transport for London | warning Class 4 MOT Expiring in 9 Days | Warning Interlock [9d] | |
| BV21 XRF | Skoda Octavia 2.0 TDI SE Tech | Wolverhampton PHV #WH-9941 City of Wolverhampton Council | event_available Council Compliance Test: 14/04 | Cleared for Hire | |
| RE20 PKZ | Mercedes-Benz Vito 114 Tourer 9-Seat | London PHV #19802 Swansea API Polling Alert | cancel DVLA Check Spike: 6 Pts SP30 Detected | Depo-Locked Grounded |
Physical Depot to Cloud Architecture. Stop relying on paper folders and expired road tax.
Traditional fleet offices run on ring binders, handwritten whiteboard notices, and frantic phone calls from drivers pulled over by local council licensing officers. Rentfleet unifies physical depot operations with live statutory UK agency databases.
Mission-Critical Regulatory Modules
Engineered specifically for the complex statutory compliance landscape of UK private hire, hackney carriage, and chauffeur operations.
Direct Swansea API integration. Automatically issues secure one-time check code links to drivers, storing licence category entitlement and detecting SP30, IN10, or DR10 offences instantaneously.
Multi-authority compliance matrix built for TfL, Wolverhampton, Manchester City, Leeds, and Birmingham. Resolves cross-border operator licence conditions and plate expiry calendars.
Hire & Reward insurance policy uploads. Directly binds and un-binds vehicles with major UK fleet underwriters including Aviva, Allianz, and Tradex via direct askMID clearinghouse connectors.
Class 4 and Class 7 MOT countdown alerts triggered 30, 14, and 7 days prior. Links into fleet garage diary systems to book testing slots before statutory expiry causes automatic grounding.
AES-256 bank-grade encrypted driver vault. Houses private-hire badge scans, enhanced DBS certificates, utility bills, right to work in the UK verification, and medical test forms.
Hardware and software interlock prevents key handover. If an MOT is expired, a council licence is non-renewed, or insurance is unpaid, the mobile handover app locks vehicle dispatch unconditionally.
The 4-Step Zero-Grounding Lifecycle
From digital onboarding to depot rollout, see how Rentfleet guarantees 100% regulatory air-cover.
The driver uploads scans via secure SMS link. High-speed OCR parses driving licence numbers, PCO badge identifiers, and council paper counter-sheets in seconds.
Rentfleet automatically pings DVLA Swansea for endorsements, tests against DVSA for valid MOT status, and checks TfL or borough registers for plate licensing.
Upon physical signature, the Hire & Reward hire agreement locks into the database. The MID register updates, transmitting proof of insurance directly to the driver’s phone.
Background cron services continuously poll DVLA driver points and road tax status. Instant SMS alert notifications trigger if a driver incurs points mid-contract.
Operator Compliance Clarifications
Clear answers for UK fleet proprietors, operations directors, and compliance managers.
Deploy in under 48 hours. Protect your UK Fleet Operating Licence today.
Join leading UK taxi and private-hire vehicle operations that have eliminated council compliance fines, expired MOT exposures, and manual paper tracking.